Summary


Executive Assistant with 20 years experience supporting Executive Level Management. Experience in small staff management and team coordination activities. Knowledge of Bank of America systems and processes. Experience in analyzing financial and project data ; required to prepare regular reports for management and staff.


Employment

June, 2006 -  February, 2009
Bank of America Executive

Administrative support of eChannel Change Execution Executive and team, calendar and travel.
Weekly review and approval of Clarity timesheets for eChannel Change Execution Team.
Monthly analysis of Clarity forecast hours of Service Delivery Managers and Technical Delivery Managers.
Clarity Resource Manager for eChannel Change Execution team.

Capture of metrics and production of monthly Executive Project Summary.
Responsible for all COASTER functions to track associate charges for eChannel Change Execution Team.
Participation in clean-up of COASTER platform in order to move those functions to TechDirect platform.
Responsible for ordering and distributing all office/ technical supplies for eChannel through eRequest and TechDirect.

Responsible for organization and execution of evacuation program for TPST associates at our location.
Access Control Representative, Tenant Representative and Emergency Representative at GWV.

Maintain Work Area Recovery Documents for Strategic Change Delivery.

April, 2005 -  June, 2006
Bank of America Executive

Administrative support of 2 Architecture and Strategy Executives, calendars, travel and expense reports.
Participation in Architecture and Strategy Team refinement/development of an improved invoicing flow process.

Training for Supply Chain for payment of TPST invoices.
Coordination of all meetings and events for Architecture and Strategy Team.
Designed and produced monthly activity report for Architecture and Strategy Team.
Maintained all Human Resource records for Architecture and Strategy Team.
Clarity Resource Manager for Architecture and Strategy team.
Weekly approval of all A and S Team Clarity timesheets.
Responsible for ordering and distributing all office/ technical supplies through eRequest and TechDirect.
Access Control Representative for TPST.

January, 2003 -  April, 2005
Bank of America Administrative Assistant

Responsible for support of 4 managers to include correspondence, management of calendars and production of presentations.
Maintenance of organizational charts for all managers.
Coordination of all meetings and events locally, ordering and coordination of meals, supplies, agenda and support of all attendees.
Creation and maintenance of all account schematics for Global Client Services.
Ordering and distribution of all office supplies for GCS Team.

Site coordinator for all training in PC Lab locally.
Creation and maintenance of Administrative Assistant s Directory.
Responsible for monthly distribution of Aging and Dormant reports to STMs.
Assisted STMs with a variety of projects and problems.
Tenant Representative and Access Control Representative.
Member of Celebration Committee, E4 Steering Committee and Diversity and Inclusion Committee.

March, 2002 -  March, 2002

Tracking of financial donations from individuals, grants, corporations, special events and food drives and acknowledgement of those donations.
Regular monthly reporting of donations to accounting department, director of development and executive director.

Responsible for monitoring trends in giving patterns from businesses, organizations and individuals to use the information for donor cultivation.
Responsible for solicitation for and coordination of selected special events.

Responsible for training and management of volunteers and temporary staff for financial gift data entry.

April, 1999 -  August, 2001
Wray Ward Laseter Advertising Presentation Specialist/Account Coordinator

Research prospective clients for preparation of presentations and proposals.
Coordinate all presentations and proposals for client viewing.
Supply support functions for Account Service Department, travel.
Team Lead for Administrative staff coordinating all functions crossing departmental lines agency-wide.
Coordination of all client meetings, trade shows and seminars.
Use of Act database for mailings to prospective clients.
Creation and maintenance of calculating spreadsheets to track talent and photo usage.
Creation of calculating estimate template to provide estimates in client negotiations.

November, 1993 -  April, 1999
Administrative Manager

Responsible for coordinating all aspects of office operations with staff of 6 people

Training

6 Sigma Greenbelt with Design for 6 Sigma completed project to create program for training subject matter experts for Bank of America ; certified September 2006
Security Point of Contact certified April 2008


Skills

Proficient in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, Discovery, various internal BAC systems.
Experience in Microsoft Publisher Act 2000, Paradigm 4.0, Infinity and PCM


Miscellaneous

Responsible for overseeing all payables and receivables functions, payroll ; responsible for Human Resource functions, criminal experience checks on all prospective employees.
Creation of calculating Excel workbook for tracking aircraft cleaning operations nationwide.
Organization and implementation of drug-free workplace program and tracking drug testing for all cleaning stations nationwide.
Coordinating with airports, Federal Aviation, city and state authorities to set up new cleaning stations nationwide.
Network administrator for 10 - user network.
References Available on Request~~~~