Summary





A organized and detail oriented Executive Personal Assistant/Office Manager with financial experience and over 9 years of experience providing thorough and skillful administrative support to senior executives. Excellent translations skills in 5 languages
Dedicated, loyal, discreet and focused ; able to prioritize and complete multiple tasks and follow through to achieve project goals. An independent and self motivated professional with excellent research and writing skills ; able to grow positive relationships with clients and colleagues at all organizational levels.


Employment

April, 2008 -  October, 2009

Executive Personal Assistant - Translator

Translation of confidential documents from German to English and English to German
Maintaining and updating Head of Acquisitions Vice President s heavy calendar
Very complex international travel arrangements that changed extensively in the last minute
Travel Expenses

Responsible for all personal business of the Vice President

Using my language skills organized international meetings
Edited letters on behalf of the Vice President
Prepared, maintained and distributed reports of departments

Acted as the Vice President s first point of contact with people from inside and outside the organization
Screened telephone calls, enquiries and requests and handled them when appropriate

Greeted and looked after visitors and organized and maintained diaries and made appointments

Produced documents, briefing papers, reports and presentations, carried out experience research and presented findings into subjects the Vice President dealt with Supported CEO s assistants with translations when required

Various Temporary Assignments since moving to the USA May 2007 to April 2008

The Alkimia Greenpark Private Equity Funds Hedge Funds Executive Personal Assistant or Office Manager NY, NY

June, 2001 -  December, 2006
European Marine Surveyor Ltd

Office Manager-Admin Director/ Executive Personal Assistant

Translation of reports in 4 languages, French, German, English, Turkish
Bookkeeping, Accounts Payable/Accounts Receivable and Reconciled all company accounts, payables, receivables
Responsible for all Company invoicing

Responsible for all personal business of the CEO
Extensive research and investigations on claims
Updated and maintained CEO's heavy calendar and assisted with special projects as needed, building renovations and office move
Wrote correspondence in several languages, proofread and edited reports to assure accuracy and consistency
Coordinated and set up high level conference calls, board and management meetings, special events and travel arrangements on international level for the CEO
Performed general administrative duties, telephone support, the management of internal and external mail and the supply and maintenance of office supplies and equipment

Responsible for the organization of travel arrangements for national and international meetings for the CEO and field agents throughout Europe
Created highly effective organizational filing systems, quick and thorough indexing, filing and offsite storage, resulting in easy access to critical information and streamlined office functioning

February, 1997 -  June, 2001

Booked purchases, redemptions, switches and transfers according to orders received from institutional clients
Entered NAVs Net Asset Values daily
Reconciled client accounts and researched and corrected discrepancies where needed
Handled Swift wires for all redemptions with accordance of our depository bank on a daily basis
Registered new institutional clients and informed them of all compliance issues
Reconciled all mutual funds accounts that were under my responsibility
Managed all Euroclear and Cedel settlements and bookings
Liaised with brokers and institutional clients on a daily basis
Generated and evaluated fund activity reports, in case of discrepancies took action to correct all items as needed
Calculated dividend payout to respective clients
Visited clients on regular basis to strengthen relations

September, 1995 -  January, 1997

Executive Personal Assistant - HQ Logistics and Finance

Performed general administrative duties, telephone support, private errands, the management of internal and external mail and the supply and maintenance of office supplies and equipment
Liaised with visiting national and international groups, setting agendas and overseeing each visit
Coordinate with the floor staff ensuring the provision of excellent service to all visitors
Organized PowerPoint presentations for monthly meetings

Responsible for the organization of travel arrangements for national and international meetings

1985 -  1988

Completed 99 credit hrs

Skills

Bloomberg, Reuters, Photoshop, Word, Excel, Power Point, MS Publisher, Lotus Notes, Internet, Lotus 123 Word Perfect, Corfax, Phoenix, Outlook, Visio and Quick Books basic, Adobe Acrobat

wpm
Native fluency in the following languages : German, French, Turkish, Luxembourgish, English